November 18, 2024 Regular Board Meeting

Crestview Middle School Assembly Room
Monday, November 18, 2024 - 6:00pm

    1. Preliminary Items

    Opening Prayer
    Pledge of Allegiance


    2. Call to Order
    Mrs. Debbie Reidy, Board Member, President

    Roll Call
    Bolin ____ Brennan ____ Kissel ____ Reidy ____Tucker ____


    3. Agenda Corrections
    Mrs. Debbie Reidy, Board Member, President
    1. Under 10 Superintendent's Report and Recommendations
      1. Under 10.9, Remove Item #2. Amy McFarland, Middle School Track Coach, Step 3
      2. Under 10.11, Add Item #2 Amy McFarland, Volunteer Middle School Track Coach

    4. Approval of Agenda
    Mrs. Debbie Reidy, Board Member, President

    Motion to approve the agenda ____as presented or ____with corrections.

    Motion ____ Motion ____
    Bolin ____ Brennan ____ Kissel ____ Reidy ____Tucker ____


    5. Correspondence
    Mrs. Debbie Reidy, Board Member, President

    6. Hearing of the Public
    Mrs. Debbie Reidy, Board Member, President

    (Attendees must register their intention to participate in the public portion of the meeting upon their arrival at the meeting with the Board Treasurer or designee. Public Participation at Board Meetings Form is available at each board meeting and on the district website.)

    *Per the Crestview Board of Education Policy Manual. In order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of 30 minutes of public participation may be permitted at each meeting. Each person addressing the Board shall give his/her name and address. If several people wish to speak, each person is allotted three (3) minutes until the total time of 30 minutes is used. During that period, no person may speak twice until all who desire to speak have had the opportunity to do so. Persons desiring more time should follow the procedure of the Board to be placed on the regular agenda. The period of public participation may be extended by a vote of the majority of the Board, present and voting.


    7. Reports to the Board
    1. Academic Update- Dr. Dave Brennan
    2. Superintendent's Report

    8. Board of Education Meeting Minutes
    Mrs. Debbie Reidy, Board Member, President

    Recommend Board approval of meeting minutes for:

    1. October 21, 2024 - Regular Board Meeting


    Motion ____ Motion ____

    Bolin ____ Brennan ____ Kissel ____ Reidy ____Tucker ____


    9. Treasurer's Items
    Mrs. Robin Klenk, Treasurer

    (Items:  9.1 to 9.3)

    Motion ____ Motion ____

    Bolin ____ Brennan ____ Kissel ____ Reidy ____Tucker ____


    9.1 Financial Statements

    Recommend Board approval of the Financial Statements for October 2024.


    9.2 Donations and Grants:

    Recommend Board approval of the following donations and grants:

    1. $350.00 donation from Gorman Rupp (High School Fund)
    2. Donation of one (1), Apple iPad (9th Generation) value $199.99, from Ray and Tracey Cunningham (Wrestling Program)
    3. Donation of two (2), Z Series Metal Detectors, value $212.76, from Cricket Lane Dental (HS Metal Detector Club)
    4. $500.00 donation from anonymous, (CHS Thanksgiving Luncheon)

    9.3 Five Year Forecast and Assumptions

    10. Superintendent's Report and Recommendations
    Mr. James Grubbs, Superintendent

    (Items:  10.1 to 10.13)

    Motion ____ Motion ____

    Bolin ____ Brennan ____ Kissel ____ Reidy ____Tucker ____


    10.1 Certified Salary Adjustment

    Recommend Board approval of salary adjustment for the following for the 2024-2025 contract year:

    1. Allison Grau, Bachelors to Bachelors + 15, effective January 1, 2025

    10.2 Classified Personnel Hire

    Recommend Board approval of the following classified personnel, one (1) year limited contract, contingent upon a successful (B.C.I./F.B.I.) criminal background screening and completion of required documents; compensation will be based upon OAPSE Local #775 negotiated contract, effective with the 2024-2025 contract year:

    1. Jason Hockenberry, Evening Cleaning Personnel, zero (0) years' experience, effective November 18, 2024

    10.3 Substitute Van Driver Personnel

    Recommend Board approval of the following as substitute van driver personnel for the 2024-2025 school year:

    1. Mary L. Dean

    10.4 Temporary Employment Bus Aide/Bus Driver Trainee

    Recommend Board approval of the following as temporary bus aide/bus driver trainee for a period of ninety (90) days while pursuing CDL School Bus Driver's License with passenger endorsement, payment will be at Step 0 of the Playground Aide pay scale per the OAPSE Local #775 MOU agreement:

    1. Mary L. Dean 
    2. Leroy P. Turner

    10.5 Study Table Tutors 2024-2025 SY - CMS

    Recommend Board approval of the following as (5-8) Study Table Tutors, September 2024 through May 2025, occurring Wednesdays, from 3-4:00 p.m., and Thursdays, 7-7:30 a.m., up to three (3) teachers per session, $24.00 tutor rate per hour, contingent upon number of students enrolled:

    1. Mindy McPherran

    10.6 Classified Substitute Personnel

    Recommend Board approval of the following as classified substitute personnel for the 2024-2025 school year:

    1. Mackenzi Grauer - Substitute Educational Aide

    10.7 Substitute Teacher Personnel 2024-2025 SY

    Recommend Board approval of hiring the following substitute teachers on an as needed basis from the list provided by Mid-Ohio ESC for the 2024-2025 school year:

    1. Lynda Black
    2. Leah Gundrum
    3. Lauren McCarron
    4. Marc Twitchell
    5. Amy Zender
    6. Zachary Zolman

    10.8 Certified Long-Term Substitute Teacher Personnel

    Recommend Board approval of Ariane M. Hill as a long-term substitute PK-4 Music teacher, effective November 18, 2024 through May 23, 2025; contingent upon state certification and/or requirements applicable to the position.


    10.9 Supplemental Contracts 2024-2025 SY

    Recommend Board approval of the following Supplemental Contracts for the 2024-2025 contract year, one (1) year limited contract, with automatic non-renewal at the end of the 2024-2025 contract year; compensation will be based upon teacher's negotiated contract; contingent upon if student participation deems necessary and upon state certification and/or requirements applicable to the position:

    1. Destini Oler, Head Varsity Girls' Track Co-Coach, Step 2
    2. Amy McFarland, Middle School Girls' Track Coach, Step 3

    10.10 Pupil Activity Contracts for 2024-2025 SY

    Recommend Board approval of the following Pupil Activity Contracts for the 2024-2025 contract year, one (1) year limited contract, with automatic non-renewal at the end of the 2024-2025 contract year; compensation will be based upon teacher's negotiated contract; contingent upon if student participation deems necessary and upon state certification and/or requirements applicable to the position:

    1. Trent Hovis, Asst. Varsity Boys' Track Coach, Step 1
    2. Stephanie Brockway, Head Varsity Girls' Track - Co. Coach, Step 3
    3. Grant Sproull, Middle School Asst. Boys'/Girls' Track Coach, Step 2

    10.11 Volunteer Coaches

    Recommend Board approval of the following as volunteer coaches during the 2024-2025 school year; contingent upon a successful passing of criminal background check and upon state certification and/or requirements applicable to the volunteer position:

    1. Chase Dillow - Volunteer Varsity Wrestling Coach
    2. Amy McFarland - Volunteer MS Track Coach

    10.12 Paid Tuition Student

    Recommend Board approval of paid tuition status for a 4th grade student, effective November 11, 2024 through May 22, 2024.


    10.13 Pupil Activity Contract Resignation - Head Varsity Volleyball Coach

    Recommend Board approval of resignation from Miranda Taylor, Head Varsity Volleyball Coach, effective November 14, 2024.


    11. Items for Discussion
    Mr. James Grubbs, Superintendent

    11.1 Visitor Management System

    Discussion regarding a Visitor Management System


    11.2 2025-2026 School Year Calendar - Draft (First Reading)

    Presentation of the proposed 2025-2026 School Year Calendar - Draft (First Reading) - A quick overview of the draft calendar, including key dates (e.g., first day of school, winter break, spring break, holidays, teacher/staff in-service days, last day of school).  Adoption will be sometime after the 30-day review period.


    11.3 NEOLA Board Policy Update (First Reading)

    NEOLA Board Policy Update (Vol. 43, No. 1 - October 2024) Review, (First Reading):

    1. po0100  Revised Definitions
    2. po0142.1  Revised Oath
    3. po0151  Revised Organizational Meeting
    4. po0152  Revised Officers
    5. po0155  Revised Technical Correction Committees
    6. po0163  Revised Technical Correction Presiding Officer
    7. po0164  Revised Notice of Meetings
    8. po0165  NEW Board Meetings
    9. po0165.1  Rescind Regular Meetings
    10. po0165.2  Rescind Special Meetings
    11. po0166  NEW Agendas
    12. po0167.2  Renumbered Executive Session
    13. po0167.7  Renumbered / Revised Use of Personal Communication Devices
    14. po0173  Rescind Board Officers
    15. po4120.08  Revised Employment of Personnel for Cocurricular/Extra-Curricular Activities
    16. po4121  Revised Criminal History Record Check
    17. po5131  Revised Student Transfers
    18. po5136  Revised Personal Communication Devices
    19. po5136.01  In Process Revised Personal Electronic Equipment
    20. po5200  Revised Attendance
    21. po5500  Revised Student Conduct
    22. po5780  Revised Student/Parent Rights
    23. po6220 In Process Revised Budget Preparation
    24. po6320  Revised Purchasing and Bidding
    25. po6460  Revised Vendor Relations
    26. po7530.02  Revised Staff use of Personal Communication Devices
    27. po7540.03  Revised Student Technology Acceptable Use and Safety
    28. po7540.04  Revised Staff Technology Acceptable Use and Safety
    29. po7540.09  NEW Artificial Intelligence ("AI")
    30. po8310  Revised Public Records
    31. po9160  Revised Public Attendance At School Events

    NEOLA Board Policy Update (Vol. 43, No. 1 - UGG/EDGAR Revisions - October 2024) review, first reading:

    1. po1130  Revised Conflict of Interest
    2. po3113  Revised Conflict of Interest
    3. po4113  Revised Conflict of Interest
    4. po6110  Revised Grant Funds
    5. po6111  Revised Internal Controls
    6. po6112  Revised Cash Management of Grants
    7. po6114  Revised Cost Principles - Spending Federal Funds
    8. po6325  Revised Procurement - Federal Grants/Funds
    9. po6550  Revised Travel Payment & Reimbursement/Relocation Costs
    10. po7310  Revised Disposition of Surplus Property
    11. po7450  Revised Property Inventory

    12. Items from the Board
    Mrs. Debbie Reidy, Board Member, President
    1. Schedule a date to visit other school district facilities.        ______________
    2. Schedule a board work session - building facility needs    _______________

    13. Executive Session
    Mrs. Debbie Reidy, Board Member, President

    WHEREAS, as a public board of education may hold an executive session only after a majority of a quorum of this board determines by a roll call vote to hold such a session and only at a regular or special meeting for the sole purpose of the consideration of any of the following matters:

    To consider one or more, as applicable, of the check marked items with respect to a public employee or official:

    • Appointment
    • Employment
    • Dismissal
    • Discipline
    • Promotion
    • Demotion
    • Compensation

    Investigation of charges/complaints (unless public hearing requested)

    To consider the purchase of property for public purposes or for the sale of property at competitive bidding.

    Conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action.

    Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment.

    Matters required to be kept confidential by federal law or rules or state statutes.

    Specialized details of security arrangements where disclosure of the matters discussed might reveal information that could be used for the purpose of committing or avoid prosecution for a violation of the law.

    To hear grievances brought before the Board at Level Three (Board Level) by OAPSE Local #775 or the Crestview Teachers Association.

    NOW, THEREFORE, BE IT RESOLVED, that the Crestview Local Board of Education, by a majority of the quorum present at this meeting, does hereby declare its intention to hold an executive session on item(s) Highlighted as listed above.

    Time entered into Executive Session:____: ____PM

    Motion ____ Motion ____

    Bolin ____ Brennan ____ Kissel ____ Reidy ____Tucker ____

    Time returned from Executive Session: ____: ____PM


    14. Adjournment
    Mrs. Debbie Reidy, Board Member, President

    Time Meeting Adjourned:____: ____PM

    Motion ____ Motion ____

    Bolin ____ Brennan ____ Kissel ____ Reidy ____Tucker ____


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