May 20, 2024 - Regular Board Meeting

Crestview Local School District Board of Education Central Office
Monday, May 20, 2024 - 6:00pm - 8:00pm

    1. Preliminary Items

    Opening Prayer
    Pledge of Allegiance

    2. Call to Order
    Mrs. Debbie Reidy, Board Member, President

    Roll Call

    Bolin             Brennan             Kissel             Reidy             Tucker              

    3. Agenda Corrections
    Mrs. Debbie Reidy, Board Member, President
    1. Under Item 7.  Reports to the Board, Add OSBA Presentation of Service Awards to Board Members, Bill Bolin and David Kissel.
    2. Under Item 10.1, Resignations, Add #5, Penny Jones, 5th Grade Teacher, for retirement purposes
    3. Under Item 10. Superintendents Recommendations, Add to Item 10.9, Supplemental Contracts, Nathan Godsey, Head Wrestling Coach.

    Motion                      Motion          

    Bolin             Brennan             Kissel             Reidy             Tucker              

    4. Approval of Agenda
    Mrs. Debbie Reidy, Board Member, President

    Motion to approve the agenda       as presented or       with corrections.

    Motion                      Motion          

    Bolin             Brennan             Kissel             Reidy             Tucker           

    5. Correspondence
    Mrs. Debbie Reidy, Board Member, President
    1. Thank You Note - Preschool Staff
    2. Thank You Note - MS Specials Team
    6. Hearing of the Public
    Mrs. Debbie Reidy, Board Member, President

    (Attendees must register their intention to participate in the public portion of the meeting upon their arrival at the meeting with the Board Treasurer or designee. Public Participation at Board Meetings Form is available at each board meeting and on the district website.)
    *Section B, File BDDH of the Crestview Board of Education Policy Manual. In order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of 30 minutes of public participation may be permitted at each meeting. Each person addressing the Board shall give his/her name and address. If several people wish to speak, each person is allotted three (3) minutes until the total time of 30 minutes is used. During that period, no person may speak twice until all who desire to speak have had the opportunity to do so. Persons desiring more time should follow the procedure of the Board to be placed on the regular agenda. The period of public participation may be extended by a vote of the majority of the Board, present and voting.

    Attachments
    Public_Participation_Information_-_Crestview_LSD.pdf
    Public_Participation_Information_-_Crestview_LSD.pdf
    7. Reports to the Board

    Superintendent's Report

    7.1 OSBA Presentation of Service Awards to Board Members
    1. Ohio School Boards Association - Mark Bobo and Aaron Hinchcliffe presentation of service awards to board members Bill Bolin (20 years) and David Kissel (10 years).
    7.2 FAll/Winter All Ohio Athletes and State Tournament Recognitions
    Mr. James Grubbs, Superintendent
    1. Recognition of All Ohio Athletes
      1. Gracie Dinsmore, 2nd Team All-Ohio Girls Soccer
      2. Caleb Cunningham, (DL) 1st Team All-Ohio Football
      3. Gavin Barker, (LB) 3rd Team All-Ohio Football
      4. Liam Kuhn, (QB) Honorable Mention All-Ohio Football
      5. Caleb Cunningham, 1st Team All-Ohio Wrestling, Heavy Weight State Tournament Champion
      6. Naomi Gearheart, 1st Team All-Ohio Wrestling, 5th Place at State Wrestling Tournament
      7. Justice Thompson, 1st Team All-Ohio Boys Basketball
      8. Jarek Ringler, Special Mention All-Ohio Boys Basketball
    7.3 Academic Update
    Dr. David Brennan, Board Member
    7.4 Public Meeting Forum Retire/Rehire of Personnel (Rebecca Bair)
    Mr. James Grubbs, Superintendent

    The Crestview Local Board of Education in accordance with Sections 3307.353 and 3309.345 of the Ohio Revised Code that Rebecca Bair, currently employed in the District as a bus driver, will be retiring and is seeking employment with the District in such position following retirement.  The law requires the board to hold a public meeting on the issue of the person being employed by the District.  The Board intends to act on employment at the Crestview Local Board of Education regular board meeting on June 17, 2024.

    8. Board of Education Meeting Minutes
    Mrs. Debbie Reidy, Board Member, President

    Recommend Board approval of meeting minutes for:

    1. April 15, 2024 - Regular Meeting

    Motion                      Motion          

    Bolin             Brennan             Kissel             Reidy             Tucker           

    9. Treasurer's Items
    Mrs. Robin Klenk, Treasurer

    (Items:  9.1 through 9.4 )

    Motion                      Motion          

    Bolin             Brennan             Kissel             Reidy             Tucker           

    9.1 Financial Statements

    Recommend Board approval of the Financial Statements for April 2024.

    Attachments
    April_2024_Financial_Report.pdf
    April_2024_Financial_Report.pdf
    9.2 5-Year Financial Forecast and Assumptions

    Recommend Board approval of 5-Year Financial Forecast and Assumptions

    9.3 Julian & Grube GAAP Reporting

    Recommend Board approval of Julian and Grube for GAAP reporting, for the period of July 1, 2024 - June 30, 2027, three (3) year agreement.

    9.4 Donations and Grants:

    Recommend Board approval of the following donations and grants:

    1. $100.00 from Savannah Lions Club (Liaison Fund)
    2. $250.00 from Richland County Farm Bureau (Liaison Fund)
    10. Superintendent's Report and Recommendations
    Mr. James Grubbs, Superintendent

    (Items:  10.1 through 10.28)      (10.29 - Mrs. Tucker Abstaining with separate voting)

    Motion                      Motion          

    Bolin             Brennan             Kissel             Reidy             Tucker           

    10.1 Resignations

    Recommend Board approval of the following resignations:

    1. Chris Gilbert, Elementary Principal, effective April 30, 2024.
    2. Brittany Lieb, Elementary Intervention Specialist, effective end of 2023-2024 contract year
    3. Jan Robertson, 4-hour Cafeteria Personnel, effective at the end of 2023-2024 contract year
    4. Nikki Crist, 4-hour Cafeteria Personnel, effective at the end of the 2023-2024 contract year
    5. Penny Jones, 5th Grade Teacher, effective August 1, 2024, for retirement purposes
    10.2 Classified Personnel Hire/Transfer
    1. Recommend Board approval of transfer of Jan Robertson from 4-hour cafeteria personnel to middle school secretary, one (1) year limited contract (2nd year of 2-year contract), 210-days, zero (0) years experience, effective with the 2024-2025 contract year.
    2. Recommend Board approval of transfer for Nikki Crist from 4-hour to 8-hour cafeteria personnel, one (1) year limited contract (2nd year of 2-year contract), effective with the 2024-2025 contract year.
    10.3 Certified Salary Adjustment

    Recommend Board approval of the following for salary adjustment effective with the 2024-2025 contract year:

    1. Molli Hulit, Masters to Masters + 15
    10.4 Limited Certified Teaching Contracts

    Recommend Board approval of limited certified teaching contracts, effective with the 2024-2025 contract year, based on job performance, evaluation and upon state certification and/or requirements applicable to the position.

    Attachments
    2024_Limited_Certified_Contract_Renewals_5-20-24.pdf
    2024_Limited_Certified_Contract_Renewals_5-20-24.pdf
    10.5 Limited Classified Contracts

    Recommend Board approval of limited classified contracts effective with the 2024-2024 contract year; contingent upon state certification and/or requirements applicable to the position..

    1. Penny Gano, Playground Aide, two (2) year contract (1 of 3) 
    2. Michelle Cheadle, Bus Driver, two (2) year contract (3 of 3)
    3. Victor Staley, Bus Driver, two (2) year contract (1 of 3)
    4. Jennifer Worthington, Cafeteria, two (2) year contract (2 of 3)
    5. Andrea Berry, Cafeteria, two (2) year contract (2 of 3)
    6. Kari Ringler, Cafeteria, two (2) year contract (2 of 3)
    7. Kay Lindsay, Cafeteria, two (2) year contract (1 of 3)
    8. Tiffany Ferrell, Secretary, two (2) year contract (2 of 3)
    10.6 Administrative Contract Renewals

    Recommend Board approval of the following administrative contract renewals, effective with the 2024-2025 contract year; contingent upon state certification and/or requirements applicable to the position

    1. Kristi Barker, Director of Student Services, two (2) year administrative contract
    2. Brian Kinnard, Middle School Principal, two (2) year administrative contract
    3. Chad Lemon, Director of Instructional Technology, two (2) year administrative contract
    4. Shawn Skelly, High School Principal, two (2) year administrative contract
    5. Tim Kuhn, Athletic Director, two (2) year administrative contract
    10.7 Other Administrative Support Staff Contracts

    Recommend Board approval of the following contract renewals, effective with the 2024-2025 contract year; contingent upon requirements applicable to the position:

    1. Chanda Goon, Assistant to the Treasurer, two (2) year contract (2 of 3)
    10.8 Student Technology Aide

    Recommend Board approval of the following student to work as Student Technology Aide, on an as needed basis, effective May 30, 2024 through August 19, 2024, not to exceed 29 hours per week, and August 20, 2024 through May 22, 2025, up to 4 hours per day and not to exceed 20 hours per week, for preventative technology maintenance and machine removal/hook-up before the start and throughout the 2024-2025 school year; compensation will be according to the 2024 Summer Work Compensation Rates:

    1. Tyler Aumend, three (3) years' student experience rate
    10.9 Supplemental Contracts 2024-2025 SY

    Recommend Board approval of the following Supplemental Contracts for the 2024-2025 contract year, one (1) year limited contract, with automatic non-renewal at the end of the 2024-2025 contract year; compensation will be based upon teacher's negotiated contract; contingent upon if student participation deems necessary and upon state certification and/or requirements applicable to the position:

    Attachments
    MEMO_Supplemental_Pupil_Activity_Recommendations_5-20-24.pdf
    MEMO_Supplemental_Pupil_Activity_Recommendations_5-20-24.pdf
    10.10 Pupil Activity Contracts for 2024-2025 SY

    Recommend Board approval of the following Pupil Activity Contracts for the 2024-2025 contract year, one (1) year limited contract, with automatic non-renewal at the end of the 2024-2025 contract year; compensation will be based upon teacher's negotiated contract; contingent upon if student participation deems necessary and upon state certification and/or requirements applicable to the position.

    Attachments
    MEMO_Supplemental_Pupil_Activity_Recommendations_5-20-24.pdf
    MEMO_Supplemental_Pupil_Activity_Recommendations_5-20-24.pdf
    10.11 Volunteer Coaches

    Recommend Board approval of the following as volunteer coaches for the 2024-2025 school year; contingent upon state certification and/or requirements applicable to the position:

    1. Christina Kelley, Volunteer Asst. MS Volleyball Coach
    Attachments
    MEMO_Supplemental_Pupil_Activity_Recommendations_5-20-24.pdf
    MEMO_Supplemental_Pupil_Activity_Recommendations_5-20-24.pdf
    10.12 Classified Substitute Personnel

    Recommend Board approval of the following as classified substitute personnel for the remainder of 2023-2024 school year:

    1. Vic Staley, Cleaning/Custodial 
    10.13 Summer 2024 Cleaning Personnel

    Recommend Board approval of the following 2024 Summer Cleaning Personnel, compensation will be according to the 2024 Summer Work Compensation Rates, contingent upon a clear criminal background check and completion of required documents:

    1. Sarah Ebersole, up to 12-weeks, zero (0) years' experience, non-student rate
    2. Andrew Yahney, up to 12-weeks, zero (0) years' experience, student rate
    3. Derrick Chacey, up to 12-weeks, zero (0) years' experience, student rate
    4. Cole Hughes, up to 12-weeks, zero (0) years' experience, student rate
    10.14 2023-2024 First and Second Year RESA Mentor Stipends

    Recommend Board approval of 2023-2024 First and Second Year Resident Educator Mentor stipends of $500 for the following:

    Year 1 Resident Educator Mentors

    1. Brenda Metz - (David Swartz- LEAP) 
    2. Amy Reed - (Hannah Richter )
    3. Melissa Beattie - (Megen Heldenbrand)
    4. Karen Keener - (Callie Roberts)
    5. Ashley Cornell - (Anna Stimpert)

    Year 2 Resident Educator Mentors

    1. Jerry Wright (Ethan Bedocs)
    2. Lisa Brown (Nathan Godsey)
    3. Erica Rucker (Jessica Miller)
    4. Ryan McClenathan (Destini Oler)
    5. Stefanie Hunn (Madison White)
    6. Melissa Beattie (Carissa Whitmer)
    10.15 MOU Crestview Teachers' Association - Faculty Manager

    Recommend Board approval of Memorandum of Understanding (MOU) with Crestview Teachers' Association (CTA) for position of Faculty Manager (Fall) and Faculty Manager (Winter/Spring), effective with the 2024-2025 contract year.

    10.16 OAPSE Local #775 Negotiated Contract

    Recommend Board approval of OAPSE Local #775 Negotiated contract, effective July 1, 2024 through June 30, 2027.

    10.17 NEOLA Bylaws and Policies Resolution of Adoption

    Recommend Board approval of resolution for adoption of NEOLA Bylaws and Policies.

    Adoption Resolution

    RESOLVED, that the bylaws and policies printed and codified in the comprehensive document entitled "Bylaws and Policies of the Crestview Local School District Board of Education are hereby adopted and that all bylaws and policies heretofore adopted by the Crestview Local School District are hereby rescinded, further be it

    RESOLVED, that in the event any policies, part of a policy or section of the bylaws is judged to be inconsistent with law, inoperative by a court of competent jurisdiction or is invalidated by a policy or contract duly adopted by this Board, the remaining bylaws, policies and parts of policies shall remain in full effect.

    Take notice that the foregoing resolution was adopted by the Crestview Local Schools Board of Education at a public meeting held at Ashland, Ohio on May 20, 2024.

    10.18 Ohio School Boards Association Online Policy Service

    Recommend Board approval to subscribe to Ohio School Board Association (OSBA) Online Policy Service (OPS), effective March 1, 2024 through August 31, 2024, hosting through BoardDocs Platform and PDQ Subscription, cost $875.

    10.19 River Education Services, Inc. Day Treatment-Purchase Service Agreement

    Recommend Board approval of River Education Services, Inc. (LEAP), for day treatment purchase service agreement one (1) year and will automatically expire at the end of the 2024-2025 school year (6-2-2025).  

    10.20 FP Mailing System Agreement

    Recommend Board approval of customer agreement and rental/service contract for FP PostBase Vision A5 Automatic Mailing System, sixty (60) months agreement.

    10.21 Frontline Education Absence & Substitute Management

    Recommend Board approval of Frontline Education for absence and substitute teacher management, one (1) year agreement, effective July 1, 2024 through June 30, 2025; cost $4,755.00.

    10.22 Richland County Sheriff's Police Security Services 2024-25 SY

    Recommend Board approval to contract with Richland County Sheriff's office for police services for security for the 2024-2025 school year; cost is $40.00 per hour, plus $5.00 administrative fee for each assigned shift and $10.00 per cruiser.

    10.23 MOESC Service Agreement FY25

    Recommend Board approval of service agreement with Mid-Ohio ESC (MOESC) for the 2024-2025 school year.

    10.24 Social Studies & Science Curriculum

    Recommend Board approval to contract with McGraw Hill for purchase of Social Studies and Science curriculum; five (5)-years, paid through ESSER funds, cost $262,340.96 includes PD, shipping and handling.

    10.25 Barons Bus Lines Agreement (7/8th Grade Washington DC Trip May 2025)

    Recommend Board approval of agreement with Barons Bus Lines for charter busing for 7/8th grade Washington DC trip, May 4-8, 2025.

    10.26 The Stepping Stones Group/EBS Healthcare Agreement (OT/PT)

    Recommend Board approval of service agreement with The Stepping Stones Group/EBS Healthcare for occupational and physical therapy services, one (1) year agreement, effective July 1, 2024 through July 31, 2025.

    10.27 The Center for Individual & Family Services, Inc., DBA Catalyst Life Services (Audiology)

    Recommend Board approval of memorandum of Understanding between The Center for Individual & Family Services, Inc., DBA Catalyst Life Services for audiology services, effective July 1, 2024 through June 30, 2025.

    10.28 EMS LINQ Point of Sale/Nutrition Software

    Recommend Board approval of purchased service agreement with EMS LINQ for web based software for point of sale service and nutrition analysis and payment center and online free and reduced record keeping, three (3) year contract; cost $9,836.96 (first year).

    10.29 Pupil Activity Contract for 2024-2025 SY (Meggen Sampson)

    Recommend Board approval of the following Pupil Activity Contract for the 2024-2025 contract year, one (1) year limited contract, with automatic non-renewal at the end of the 2024-2025 contract year; compensation will be based upon teacher's negotiated contract; contingent upon if student participation deems necessary and upon state certification and/or requirements applicable to the position:

    1. Meggen Sampson, Co.- Asst. Middle School Cheer Advisor, Step 1

    Motion                      Motion          

    Bolin             Brennan             Kissel             Reidy             Tucker    Abstain       

    11. Items for Discussion
    Mrs. Debbie Reidy, Board Member, President
    11.1 2024-2025 School Fees and Supply Lists

    Motion                      Motion          

    Bolin             Brennan             Kissel             Reidy             Tucker           

    11.2 Professional Development Days May 28-29, 2024

    Motion                      Motion          

    Bolin             Brennan             Kissel             Reidy             Tucker           

    11.3 2024-2025 District Wall Calendar

    Motion                      Motion          

    Bolin             Brennan             Kissel             Reidy             Tucker           

    11.4 Bus Driver Shortage for 2024-2025 SY

    Motion                      Motion          

    Bolin             Brennan             Kissel             Reidy             Tucker           

    12. Items from the Board
    Mrs. Debbie Reidy, Board Member, President
    13. Executive Session
    Mrs. Debbie Reidy, Board Member, President

    WHEREAS, as a public board of education may hold an executive session only after a majority of a quorum of this board determines by a roll call vote to hold such a session and only at a regular or special meeting for the sole purpose of the consideration of any of the following matters:
    To consider one or more, as applicable, of the check marked items with respect to a public employee or official:

    • Appointment
    • Employment
    • Dismissal
    • Discipline
    • Promotion
    • Demotion
    • Compensation
    • Investigation of charges/complaints (unless public hearing requested)

    To consider the purchase of property for public purposes or for the sale of property at competitive bidding.

    Conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action.

    Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment.

    Matters required to be kept confidential by federal law or rules or state statutes.

    Specialized details of security arrangements where disclosure of the matters discussed might reveal information that could be used for the purpose of committing or avoid prosecution for a violation of the law.

    To hear grievances brought before the Board at Level Three (Board Level) by OAPSE Local #775 or the Crestview Teachers Association.

    NOW, THEREFORE, BE IT RESOLVED, that the Crestview Local Board of Education, by a majority of the quorum present at this meeting, does hereby declare its intention to hold an executive session on item(s) Highlighted as listed above.

    Time entered into Executive Session:         :        PM

    Motion                      Motion          

    Bolin             Brennan             Kissel             Reidy             Tucker           

    Time returned from Executive Session:          :        PM

    14. Adjournment
    Mrs. Debbie Reidy, Board Member, President

    Meeting Adjourned at:       :       PM

    Motion                      Motion          

    Bolin             Brennan             Kissel             Reidy             Tucker           

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